- The single most important phase of digital production is at the job
submittal phase. The inclusion of all elements and information makes for
the desired output.
- The task of keeping all file versions organized demands as much precision
as any other
aspect of a project. A comprehensive file management process will ensure
that when you
submit your job, all components for a successful job production will have
- In addition to ensuring that all files, fonts and supporting elements are
transferred to us, you should also include a Purchase Order or Specification
Form clearly outlining the job requirements.
- Why not give us a call before you submit a job? We are always happy to
answer any file-related questions that will help us smooth out the
production of your project.
- Please always send a proof with your job. Color separations are best,
but composite proofs are better than no proofs at all. This allows our
prepress specialists to be confident that they have the correct file. A
proof also provides us with approved visuals to compare to the materials we
produce so we can be sure no elements are missing or out of place. In
addition, a proof will often alert you to production errors before you even
send files to us, saving you time and maybe money, as well.
- The simple and most obvious file names and labels are always best. Put
the document you want produced in a specified folder labeled "Output." This
can speed up the production of your digital files tremendously. When
supplying fonts, place them all loose within a singular "Fonts" folder. Be
sure to include both the suitcase containing the screen fonts and their
corresponding printer fonts.
- The complexity of a document can almost always create potential
production problems. While you are building files, it's always best to work
efficiently. Remove any unneeded text blocks and delete any unused colors
from the palette that are not contained within the document. Not only does
it make your document cleaner, it can also help you detect potential
- Using colors within each of the programs can sometimes be confusing. Try
to keep all color names consistent from one program to another and from one
file to another. Failing to do this can cause output of extra plates or
inconsistent output results. Suffixes like CV
and CVC are part of the color name and must also match for predictable
- Avoid using the default colors "Red, Green and Blue" in a page layout
program. These colors are generally made using the RGB color model. In
Quark XPress, you can get rid of these colors by deleting them when all
Quark documents are closed. Or, if you really want to use these colors,
edit them with no Quark document open to make them CMYK compatible.
- Try not to embed or layer any one image deeper than a single level.
Embedding can cause situations that are sometimes very difficult to find and
correct, particularly in cases where supporting images are unrecoverable.
For example: a Bitmap EPS (that is no longer available for editing) embedded
into an Illustrator EPS that is then placed into a Quark document.
Preferably, every file should only be placed in the document that will be